TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Serpentix Conveyor Corporation, to Furnish and Deliver Conveyor Parts for various locations, in a total amount not to exceed $46,914.55, Accounts 101-67000, 69000-623270, Requisitions 1554006, 1554944, 1555793
Body
Dear Sir:
Authorization is requested to issue purchase orders to Serpentix Conveyor Corporation, to furnish and deliver conveyor parts for various locations. The parts will be used for the O’Brien WRP’s grit conveyor, the Egan WRP’s coarse and fine screen conveyors, and the Racine Avenue Pumping Station’s coarse screen conveyor. The parts will be delivered before December 31, 2021.
Serpentix Conveyor Corporation, the sole source provider of these parts, has submitted prices for the parts required. Inasmuch as Serpentix Conveyor Corporation is the only source for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Serpentix Conveyor Corporation is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D are not applicable due to the specialized proprietary parts required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Serpentix Conveyor Corporation in an amount not to exceed $46,914.55.
Funds are available in Accounts 101-67000, 69000-623270.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021