TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON ENGINEERING
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an intergovernmental agreement with and make payment to the Illinois Department of Transportation for Conflict Manhole on Calumet 18B for IDOT Project 60Y72 (21-IGA-19) in an amount not to exceed $277,150.00, Account to 201-50000-612400
Body
Dear Sir:
Authorization is requested to enter into an intergovernmental agreement (IGA) with and make payment to the Illinois Department of Transportation (IDOT) for Conflict Manhole on Calumet 18B for IDOT Project 60Y72 (21-IGA-19) in an amount not to exceed $277,150.00.
IDOT as part of Contract 60Y72 will be reconstructing 29,356 lineal feet of Wood Street, North of the Little Calumet River to South of U.S. Route 6. The District has facilities in the vicinity of the project which includes Calumet Intercepting Sewer 18B which is in conflict with a proposed IDOT storm sewer. IDOT is proposing to construct a conflict manhole on Calumet Intercepting Sewer 18B to mitigate the conflict. IDOT is requesting the District to enter into an IGA for IDOT to construct the conflict manhole with reimbursement by the District, in accordance with right-of-way requirements. As part of the project, IDOT has agreed to the District’s request to adjust stormwater manholes along the route to reduce local flooding. IDOT has completed the plans for the conflict manhole and formulated a cost estimate for the work of $277,150.00. Upon award of the IDOT contract, the District will pay by direct voucher $221,720.00 or 80% of the cost estimate. Upon completion and inspection of the work, the District will pay the remainder of the actual cost of the work not to exceed a total of $277,150.00. Should the actual cost of the work exceed that amount, an additional request to the Board of Commissioners would be made after review by the Engineering Department.
The Engineering Department has reviewed the IDOT request and considers it reasonable.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with IDOT, and to authorize payment, by direct vouchers, in an amount not to exceed $277,150.00 to IDOT. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in account 201-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021