TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, Groups A and B to Bechstein-Klatt Loading & Shredding, in an amount not to exceed $4,915,855.00, Accounts 101-68000, 69000-612520, Requisitions 1546519, 1546522 (As Revised)
Body
Dear Sir:
On November 20, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-696-11 Services of Tractor Mounted Paddle Aerators and Rotavators with Operators.
In response to a public advertisement of March 24, 2021, a bid opening was held on April 13, 2021. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA)
BECHSTEIN-KLATT LOADING AND SHREDDING $3,119,775.00
GROUP B: CALUMET SOLIDS MANAGEMENT AREA (CALSMA)
BECHSTEIN-KLATT LOADING AND SHREDDING $1,796,080.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Bechstein-Klatt Loading & Shredding, the sole bidder, is proposing to perform the contract in accordance with the specifications. The total estimated cost for this contract was $4,920,000.00, placing their total bid of $4,915,855.00 less than one percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the limited availability of MBE/WBE/SBE/VBE participants and the specialization of the project.
Bechstein-Klatt Loading & Shredding has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades anticipated to be utilized on this contract is: operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10 to twelve (12) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-696-11, Groups A and B to Bechstein-Klatt Loading & Shredding, in an amount not to exceed $4,915,855.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work on June 1, 2021, or upon after approval of the Contractor’s Bond, whichever occurs later, and terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2021 expenditures for Group A, in the amount of $425,000.00, are available in Account 101-69000-612520. The estimated expenditures for 2022 are $1,040,000.00, for 2023 are $1,040,000.00, and for 2024 are $614,775.00. Funds for the 2022, 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2021 expenditures for Group B, in the amount of $280,000.00, are available in Account 101-68000-612520. The estimated expenditures for 2022 are $600,000.00, for 2023 are $600,000.00, and for 2024 are $316,080.00. Funds for the 2022, 2023 and 224 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021