TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 21-699-11, Services of Heavy Equipment with Operators, Groups A and B, estimated cost $2,677,500.00
Body
Dear Sir:
On November 5, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-699-11 Services of Heavy Equipment with Operators.
In response to a public advertisement of March 10, 2021, a bid opening was held on March 30, 2021. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA)
K.L.F. ENTERPRISES, INC. $1,363,700.00
GROUP B: CALUMET SOLIDS MANAGEMENT AREA (CALSMA)
K.L.F. ENTERPRISES, INC. $1,263,890.00
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE) and 3% Veteran-Owned Business Enterprise (VBE).
The Utilization Plan submitted by K.L.F. Enterprises, Inc indicated 20% MBE, 9% WBE, 10% SBE, and 3% VBE. Bidder offers WBE credits to satisfy SBE participation. A review of the Utilization Plan by the Diversity Administrator revealed that in accordance with Section 11. Counting MBE, WBE, and SBE Participation towards Contract Goals (i), K.L.F. Enterprises, Inc. exceeded the allowable supplier exception for this contract. Therefore, in accordance with Affirmative Action Ordinance, Revised Appendix D, Section 11(i) Counting MBE, WBE, and SBE Participation towards Contract Goals, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed K.L.F. Enterprises Inc., of this action.
The Maintenance and Operations Department plans to re-advertise the contract at a future date.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm