TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B to Synagro Central, LLC, in an amount not to exceed $2,670,000.00, Accounts 101-68000, 69000-612520, Requisitions 1546512 and 1546507
Body
Dear Sir:
On November 20, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B.
In response to a public advertisement of March 10, 2021, a bid opening was held on March 30, 2021. The bid tabulation for this contract is:
GROUP A LASMA
SYNAGRO CENTRAL, LLC $1,644,062.50
GROUP B CALSMA
SYNAGRO CENTRAL, LLC $1,349,437.50
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: cannot provide scope of work. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $1,468,500.00 for Group A and $1,201,000.00 for Group B. A total amount of $2,670,000.00 for this contract.
Synagro Central, LLC, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $2,670,000.00, placing their total bid of $2,993,500.00, approximately 12.1 percent above the cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately twenty-eight (28) people for the services.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 20% MBE, 13% WBE and 10% SBE.
Synagro Central, LLC is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached reports. The bidder has committed to 20 percent MBE, 13 percent WBE, and bidder offers MBE and WBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-692-11, Groups A and B to Synagro Central, LLC, in an amount not to exceed $2,670,000.00, subject to the contractors furnishing a performance bond in form satisfactory to our Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate three years thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2021 expenditures for Group A, in the amount of $469,500.00, are available in Account 101-69000-612520. The estimated expenditures for 2022 is $489,500.00, for 2023 is $489,500.00, and for 2024 is $20,000.00. Funds for the 2022, 2023, and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2021 expenditures for Group B, in the amount of $285,500.00, are available in Account 101-68000-612520. The estimated expenditures for 2022 is $400,500.00, for 2023 is $400,500.00, and for 2024 is $115,000.00. Funds for the 2022, 2023, and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021
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