TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to award Contract 20-801-31, Furnish, Deliver and Install Replacement Gearboxes at SEPA Stations, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,898,000.00, Account 401-50000-645720, Requisition 1544394
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Dear Sir:
On November 20, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-801-31, Furnish, Deliver and Install Replacement Gearboxes at SEPA Stations.
In response to a public advertisement of March 3, 2021, a bid opening was held on April 6, 2021. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $1,898,000.00
IHC CONSTRUCTION COMPANIES, L.L.C. $2,020,000.00
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $1,750,000.00, placing their bid of $1,898,000.00 approximately 8.5 percent over the estimate.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE), 9 percent Women Business Enterprise (WBE), and 10 percent Small Business Enterprise (SBE).
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 24 percent MBE, 14 percent WBE and the bidder offers WBE credits to satisfy SBE participation.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades to be utilized on this contract are millwrights, laborers, electricians, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall commence work upon approval of the Contractor’s Bond and complete all work no later than December 31, 2022.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-801-31 to Independent Mechanical Industries, Inc., in an amount not to exceed $1,898,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in account 401-50000-645720.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021
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