TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bid for Contract 15-266-4H4 (Re-Bid), Odor Control Systems at Two TARP Shafts and Decommissioning of the Thornton Transitional Reservoir, Calumet Service Area, estimated cost range from $14,598,000.00 to $17,671,000.00
Body
Dear Sir:
On February 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-266-4H, Odor Control Systems at Two TARP Shafts and Decommissioning of the Thornton Transitional Reservoir, Calumet Service Area.
In response to a public advertisement of March 20, 2019, a bid opening was held on April 30, 2019. There were no bids received for this contract.
Authorization to increase cost estimate range from between $4,750,000.00 to $5,750,000.00 to a cost estimate range between $$8,616,000.00 and $10,430,000.00 was approved at the Board Meeting of May 16, 2019.
In response to a public re-advertisement of May 22, 2019, a bid opening was held on July 23, 2019. All bids were rejected as reported at the Board Meeting of September 5, 2019.
Authorization to increase cost estimate from between $8,616,000.00 and $10,430,000.00 to a cost estimate between $14,598,000.00 and $17,671,000.00 was approved at the Board Meeting of September 19, 2019.
In response to a public re-advertisement of October 2, 2019, a bid opening was held on November 19, 2019. All bids were rejected as reported at the Board Meeting of October 15, 2020.
Authorization to amend the scope of work was approved at the Board Meeting of December 20, 2020.
In response to a public re-advertisement of February 24, 2021, a bid opening was held on April 13, 2021. The bid tabulation for this contract is:
GRANITE CONSTRUCTION COMPANY $26,653,500.00
The estimated cost range of this contract is between $14,598,000.00 and $17,671,000.00. Granite Construction Company submitted a bid of $26,653,500.00 which is approximately 51% over the high end of the cost range estimate. Therefore, the bid was considered too high to award and rejected in the best interest of the District. The Director of Procurement and Materials Management has notified Granite Construction Company of this action.
The contract documents will be reviewed and revised by the Engineering Department prior to re-advertisement.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm