TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-685-51 Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services Inc., in an amount not to exceed $169,500.00, Account 501-50000-623990, Requisition 1529300
Body
Dear Sir:
On December 5, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-685-51, Furnishing, Delivering and Administration of Rain Barrels.
In response to a public advertisement on March 17, 2021, a bid opening was held on March 30, 2021.
The bid tabulation for this contract is:
GREENLANE ENVIRONMENTAL & RECYCLING
SERVICES INC. $158,112.00
ENVIRO WORLD CORP. $160,092.00
UPCYCLE PRODUCTS, INC. $209,800.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $169,500.00.
Greenlane Environmental & Recycling Services Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $169,500.00, placing their bid of $158,112.00 approximately 6.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, Appendix V and the Multi-Project Labor Agreement (MPLA) are not applicable to the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 21-685-51 to Greenlane Environmental & Recycling Services Inc., in an amount not to exceed $169,500.00.
The contract shall commence five business days following the mailing date of a purchase order and the contract shall terminate December 31, 2023, or upon expenditure of available funds, whichever comes sooner.
Funds for the 2021 expenditures, in the amount of $56,500.00, are available in Account 501-50000-623990. The estimated expenditures for 2022 are $56,500.00, and for 2023 are $56,500.00. Funds for the 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021