TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Agilent Technologies, Inc. to furnish, deliver and install a Gas Chromatograph/Mass Spectrometer with Autosampler and associated consumables in an amount not to exceed $93,431.24, Account 101-16000-634970, Requisition 1561743
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Agilent Technologies, Inc. (Agilent) to furnish, deliver and install a Gas Chromatograph/Mass Spectrometer (GC/MS) with Autosampler and associated consumables at the Organic Compounds Analytical Laboratory at the John E. Egan Water Reclamation Plant (WRP). This purchase order with expire on July 30, 2021.
The Agilent GC/MS is used for the analyses of base neutral acid extractable compounds. These analyses are required by permits, standards, regulations, and ordinances including: The District WRPs’ influent and effluent samples for compliance with the NPDES permits, WRPs’ sludge and biosolids samples for compliance with the USEPA Part 503 rule, industrial discharges to ensure that dischargers are in compliance with the industrial pretreatment regulations, the Chicago area waterways samples for compliance with the IEPA designated Water Quality Standard, and WRPs’ influent samples for compliance with the National Emission Standards for Hazardous Air Pollutants.This GC/MS unit is compatible with the remaining Agilent equipment in the laboratory; no other instrument will interface properly.
Agilent, the sole-service provider for the GC/MS with Autosampler and associated consumables, has submitted pricing for the goods required. Inasmuch as Agilent is the only source of supply for the goods required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Agilent is in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provision of the MPLA.
The Affirmative Action Ordinance is not included because Agilent is the sole provider of the equipment.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Agilent Technologies, Inc. in an amount not to exceed $93,431.24.
Funds are available in Account 101-16000-634970.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AL:bb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021