TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to SAS Institute Inc. for Renewal of Existing SAS Software and SAS Software Extensions Licenses, in an amount not to exceed $28,807.00, Account 101-27000-612820, Requisition 1559864
Body
Dear Sir:
Authorization is requested to issue a purchase order to SAS Institute Inc. for renewal of existing SAS software and SAS software extensions licenses which provides for software licensing, technical support, media, and documentation for SAS software from August 1, 2021 through July 31, 2022.
SAS software is used to maintain the historical water quality database for rivers and streams within the District’s jurisdiction and to provide analysis to support reports for external agencies such as the IEPA, USEPA, and Army Corps of Engineers. It is also used to maintain the ground water monitoring database for the TARP. The Environmental Monitoring and Research staff of the Monitoring and Research Department utilizes the software and software extensions to perform daily analyses, data quality control maintenance and analytical statistics. The software is capable of more sophisticated statistical analysis than that which is provided by spreadsheets and similar software.
SAS Institute Inc., the sole service provider of software licensing, technical support, media, and documentation for SAS software, has submitted prices for the renewal licenses required. Inasmuch as SAS Institute Inc. is the only source of supply for the renewal licenses required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
SAS Institute Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to SAS Institute Inc. in an amount not to exceed $28,807.00.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:vn
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021