TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 16-079-3D Rehabilitation of North Branch Pumping Station, NSA, to Path Construction Company, Inc. in an amount of $2,735.03, from an amount of $5,426,811.71, to an amount not to exceed $5,429,546.74, Account 401-50000-645780, Purchase Order 4000060
Body
Dear Sir:
On August 2, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-079-3D Rehabilitation of North Branch Pumping Station, NSA, to Path Construction Company, Inc., in an amount not to exceed $4,613,450.00, plus a five (5) percent allowance for change orders in an amount of $230,672.50, for a total amount not to exceed $4,844,122.50. The scheduled contract completion date was September 6, 2020.
As of May 7, 2021, the attached list of change orders has been approved.
Original Contract Amount $4,613,450.00
Date of Board Approval 8/02/2018
Cumulative Change Order (5/07/2021) $813,361.71
% Change from Original Contract Value 17.63%
Current Contract Value $5,426,811.71
Requested Increase $2,735.03
New Contract Value $5,429,546.74
% Change from Current Contract Value 0.05%
Total % Change from Original Contract Value 17.68%
This contract includes underwater concrete repairs. During construction, it was discovered that operation of the pumps had displaced sediment from around several columns, exposing additional deterioration along the length of the columns, which are supported on rock below. The contractor spent additional time investigating and documenting the conditions of the columns, to ensure that all damaged portions of the columns were identified and repaired using FRP jackets and grout. The column repairs were performed under COR-5; however, the contractor was not compensated for the additional time spent inspecting and documenting the scope of repairs required. In addition, three concrete wall repairs shown in the contract documents could not be located by the contractor’s divers and were not performed; therefore, a credit is owed for this work. The work has been completed. Before the engineer’s determination on the change order, the contractor proceeded at his own risk with this work as determined in his best interest in executing the overall contract. The contractor submitted a cost proposal (COR-14) for an extra in the amount of $15,687.53 and a credit in the amount of $12,952.50, for a net extra in the amount of $2,735.03. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO14, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-079-3D in an amount of $2,735.03 (0.05% of the current contract value), from an amount of $5,426,811.71, to an amount not to exceed $5,429,546.74.
Funds are available in Account 401-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021
Attachment