TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-606-11, Grazing Control of Vegetation, to Vegetation Solutions, LLC, in an amount not to exceed $95,000.00, Accounts 101/501-50000/67000/68000-612330/612420, Requisitions 1549430, 1549480, and 1549481
Body
Dear Sir:
On November 5, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-606-11, Grazing Control of Vegetation. The contract expires on December 31, 2021, or upon expenditure of available funds, whichever occurs sooner.
In response to a public advertisement of March 31, 2021, a bid opening was held on April 20, 2021. The bid tabulation for this contract is:
VEGETATION SOLUTIONS, LLC $89,851.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $95,000.00.
Vegetation Solutions, LLC, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $95,000.00, placing the bid of $89,851.00 approximately 5.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 21-606-11, to Vegetation Solutions, LLC, in an amount not to exceed $95,000.00.
Funds are available in Accounts 101/501-50000/67000/68000-612330/612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021