TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-903-31, Furnish, Deliver and Install Coarse Screens at the Stickney Water Reclamation Plant to IHC Construction Companies, L.L.C., in an amount not to exceed $4,374,000.00, Account 401-50000-645700, Requisition 1547712 (As Revised)
Body
Dear Sir:
On September 17, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-903-31, Furnish, Deliver and Install Coarse Screens at the Stickney Water Reclamation Plant.
In response to a public advertisement of December 16, 2020, a bid opening was held on January 26, 2021. The bid tabulation for this contract is:
JOSEPH J. HENDERSON & SON, INC. $4,370,000.00
IHC CONSTRUCTION COMPANIES, L.L.C. $4,374,000.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $5,490,000.00
Joseph J. Henderson & Son, Inc., the lowest bidder, did not submit the five (5) grant forms 1, 2, 3, 4 and 5 contained in Appendix B. These documents are required for Federally Assisted Construction Contracts and stated in the contract documents in the Invitation page I-4, P-4 and P-5 and is also stated in Appendix B on B-4. Therefore, the bid submitted by Joseph J. Henderson & Son Inc., is considered non-responsive and rejected. The Director of Procurement and Materials Management has informed Joseph J. Henderson & Son, Inc., of this action.
IHC Construction Companies, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $6,000,000.00, placing their bid of $4,374,000.00, approximately 27 percent below the estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE) and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE, 10 percent SBE, and 3 percent VBE.
IHC Construction Companies, L.L.C., is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 13 percent WBE and the bidder offers MBE credits to satisfy SBE participation. The bidder commits to 3.6 percent for VBE participation.
IHC Construction Companies, L.L.C., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades to be utilized on this contract are electricians, ironworkers, machinists, millwrights, laborers, carpenters and truck driver. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall commence work upon approval of the contractor’s bond and complete all work within one thousand eighty (1080) calendar days.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-903-31 to IHC Construction Companies, L.L.C., in an amount not to exceed $4,374,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in account 401-50000-645700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021
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