TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Flossmoor for the construction, operation, and maintenance of the Drainage Improvements at Evans Road and Douglas Avenue, CSA (20-IGA-36) in an amount not to exceed $754,000.00, Account 501-50000-612400, Requisition 1563204
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Flossmoor (Village), for the design, construction, operation and maintenance of Drainage Improvements at Evans Road and Douglas Avenue in Flossmoor, CSA (20-IGA-36) in an amount not to exceed $754,000.00.
On May 21, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with stormwater projects under the Local Stormwater Partnership Program, including the Village of Flossmoor. Under this project, the Village proposes storm sewer improvements at Evans Road and Douglas Avenue to improve drainage, as depicted in the attached exhibit. This project is intended to provide flood relief for approximately 13 structures in the project area. The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs in an amount not to exceed $754,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2021. The Village will contribute funding towards to the overall project costs estimated at $1,019,000.00, including design and construction management. The IGA requires the Village to advertise and award the construction contracts in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements.
The IGA also contains provisions which allow the District to review the project’s design and perform inspections after construction. The design has also been reviewed for the potential application of District biosolids, and the usage of biosolids on this project will be included in a summary report to be provided to the Board.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. The Village has indicated that it does not have a Diversity program of its own, but has been encouraged to apply the District’s goals beyond our funding for the project. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding. After constructed, the participation of MBE, WBE, SBE, and VBE on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with and make payment to the Village in an amount not to exceed $754,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for the 2021 expenditures in the amount of $754,000.00 are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021
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