TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Forest Park for the construction, operation, and maintenance of the Permeable Paver Parking Lot Project in Forest Park, SSA (21-IGA-08) in an amount not to exceed $201,600.00, Account 501-50000-612400, Requisition 1563212
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Forest Park (Village) for the construction, operation, and maintenance of the Permeable Paver Parking Lot Project in Forest Park, SSA (21-IGA-08) in an amount not to exceed $201,600.00.
On December 3, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village. Under this project, the Village proposes constructing a permeable paver parking lot on the Village’s existing public parking lot located at 510 Desplaines Avenue in Forest Park, Illinois as depicted on the attached exhibit. The project is expected to mitigate local flooding in the area by routing runoff from impervious tributary area to the green infrastructure installation to reduce flooding and ponding located within and around the project area and to demonstrate to local residents the benefits of constructing GI. The Permeable Paver Parking Lot Project in Forest Park will provide an estimated 40,291 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $201,600.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2021. The Village will contribute funding towards to the overall project costs estimated at $345,600.00, including design and construction management. The Village will assume responsibility for design, construction, maintenance, and operation of the project, and be solely responsible for any change orders. The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The IGA also requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The District has reviewed the attached conceptual project design for the potential application of biosolids. Since this project is limited to the construction of a permeable paver parking lot and there are no plant-based green infrastructure improvements, there are no applications for biosolids on this project.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. The Village indicated it does not have a diversity program of its own but is encouraged to apply the District’s goals to the entire construction contract. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding. After constructed, the participation of MBE, WBE, SBE, and VBE on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $201,600.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2021
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