TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-988-11, Specialty Railroad Grade Crossing Signal System Services in the Stickney Service Area, estimated cost $243,000.00, Account 101-69000-612670, Requisition 1537446
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-988-11, Specialty Railroad Grade Crossing Signal System Services in the Stickney Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide specialized services to ensure reliable operation of railroad signal systems for a three-year period. The work consists of inspecting, testing, repairing, and upgrading railroad signal systems, which are used to ensure the safe rail transportation of biosolids in the Stickney Service Area.
The estimated cost for this contract is not to exceed $243,000.00. The estimated 2021, 2022, 2023, and 2024 expenditures are not to exceed $10,500.00, $77,500.00, $77,500.00 and $77,500.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract due to the specialized nature of the services required.
The Affirmative Action Ordinance, Revised Appendix D, will be included in this contract. The type of work to be performed under the contract is within the “Electrical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The tailored utilization goals for this contract are 13% MBE, 7% WBE, and 10% SBE. Appendix V will not be included.
The tentative schedule for this contract is as follows:
Advertise July 28, 2021
Bid Opening August 24, 2021
Award September 23, 2021
Completion September 23, 2024
Funds for 2021 are available in Account 101-69000-612670. Funds for subsequent years, 2022, 2023, and 2024, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-988-11.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:MAG:JR:JMC:RTR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2021