TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 17-636-11, Furnishing and Delivering Hydrogen Peroxide, to Evoqua Water Technologies, LLC, in an amount of $37,995.32 from an amount of $564,353.77 to an amount not to exceed $526,358.45, Account 101-69000-623560, Purchase Order 3096162
Body
Dear Sir:
On August 31, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 17-636-11, Furnishing and Delivering Hydrogen Peroxide, to Evoqua Water Technologies, LLC, in an amount not to exceed $682,856.00. The contract expired on March 26, 2021.
As of May 12, 2021, the attached list of change orders has been approved.
Original contract Amount $682,856.00
Date of Board Approval 8/31/2017
Cumulative Change Order (5/12/2021) ($118,502.23)
% Change of Original Contract Value -17.35%
Current Contract Value $564,353.77
Requested Decrease ($37,995.32)
New Contract Value $526,358.45
% Change of Current Contract Value -6.73%
Total % Change of Original Contract Value -22.92%
A decrease in the purchase order’s value is being requested because the actual expenditure was less than originally anticipated, and to close the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 17-636-11, in an amount of $37,995.32 (approximately 6.73% of the current purchase order value) from an amount of $564,353.77 to an amount not to exceed $526,358.45.
Funds will be restored to Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2021
Attachment