TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 19-646-51, Small Streams Maintenance in Cook County, Illinois, Group B, to Thornton Equipment Services, Incorporated, in an amount of $40,885.05 from an amount of $2,061,751.13 to an amount not to exceed $2,020,866.08, Account 501-50000-612620, Purchase Order 5001702
Body
Dear Sir:
On December 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-646-51, Small Streams Maintenance in Cook County, Illinois, Group B, to Thornton Equipment Services, Incorporated, in an amount not to exceed $1,984,150.00. The contract expired on March 31, 2021.
As of May 14, 2021, the attached list of change orders has been approved.
Original contract Amount $1,984,150.00
Date of Board Approval 12/20/2018
Cumulative Change Order (5/14/2021) $77,601.13
% Change of Original Contract Value 3.91%
Current Contract Value $2,061,751.13
Requested Increase or Decrease ($40,885.05)
New Contract Value $2,020,866.08
% Change of Current Contract Value -1.98%
Total % Change of Original Contract Value 1.85%
A decrease in the contract value is being requested to match the actual expenditures and to close the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), and 10% Small Business Enterprise (SBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 19-646-51, Group B, in an amount of $40,885.05 (approximately 1.98% of the current Contract value) from an amount of $2,061,751.13 to an amount not to exceed $2,020,866.08.
Funds will be restored to Account 501-50000-612620.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2021
Attachment