TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Frank H. Gill Company to Furnish and Deliver thirteen 2021 GEM eM1400, LSV electric utility vehicles, under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Contract No. 051717-PSI, in an amount not to exceed $232,789.30, Accounts 101-67000, 68000, 69000-634860, Requisitions 1551720, 1556768, 1556934
Body
Dear Sir:
Authorization is requested to issue purchase orders to Frank H. Gill Company to furnish and deliver thirteen 2021 GEM eM1400, LSV electric utility vehicles - two (2) to the O’Brien Water Reclamation Plant, three (3) to the Calumet Water Reclamation Plant, and eight (8) to the Stickney Water Reclamation Plant. The vehicles will be delivered by December 31, 2021.
Polaris Inc., currently has a competitively bid contract with Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Contract No. 051717-PSI. Frank H. Gill Company is an authorized distributor for Polaris Inc. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 051717-PSI began on July 18, 2017 and expires on July 18, 2021.
This order consists of the procurement of thirteen 2021 GEM eM1400, LSV electric utility vehicles for the O’Brien, Calumet and Stickney Water Reclamation Plants. The vehicles will be used by District staff to travel throughout the Plants.
Frank H. Gill Company is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D are not applicable to this requisition because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the 2021 GEM eM1400, LSV electric utility vehicles and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Frank H. Gill Company, in an amount not to exceed $232,789.30.
Funds are available in Accounts 101-67000, 68000, 69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2021