TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Forest Preserve District of Cook County for the construction, operation, and maintenance of the Possum Hollow Woods Green Infrastructure Parking Lot Retrofit in Unincorporated Proviso Township, SSA (21-IGA-10) in an amount not to exceed $420,000.00, Account 501-50000-612400, Requisition 1561120
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Forest Preserve District of Cook County (FPDCC) for the construction, operation, and maintenance of the Possum Hollow Woods Green Infrastructure Parking Lot Retrofit in Unincorporated Proviso Township, SSA (21-IGA-10) in an amount not to exceed $420,000.00.
On December 3, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including FPDCC. Under this project, FPDCC proposes constructing a permeable parking lot using permeable pavers and restoring a portion of the existing asphalt parking lot to natural open space as depicted in the attached exhibit. The project is located at the roadway and parking lot into Possum Hollow Woods, north of 31st Street, east of Brainard Avenue, and west of North La Grange Road. The project is expected to mitigate local flooding in the area by reducing runoff into the local storm sewer system and to demonstrate to local residents the benefits of constructing GI. The Possum Hollow Woods Green Infrastructure Parking Lot Retrofit in Unincorporated Proviso Township will provide an estimated 162,921 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and FPDCC have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $420,000.00. Partial payments to FPDCC will be made at predefined intervals during construction, which is anticipated to commence in 2022. FPDCC has contributed to engineering and other design-related costs and will also contribute towards the total estimated construction cost of $838,746.25 for this project. FPDCC will assume responsibility for design, construction, maintenance, and operation of the project, and be solely responsible for any change orders. The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The IGA also requires FPDCC to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The District has reviewed the design for the potential application of biosolids and will share appropriate recommendations with FPDCC along with technical information about the District’s biosolids products. The results of the usage of biosolids on this project will be included in a summary report to be provided to the Board.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. FPDCC indicated it has a diversity program of its own and that the goals to be applied to its entire construction contract will be 24 percent for MBE and 10 percent for WBE. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if FPDCC is not meeting the goals applied to the District’s funding. FPDCC is responsible for administering the attainment of additional goals applied to the project beyond the District’s funding. After constructed, the participation of MBE, WBE, SBE, and VBE on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to FPDCC in an amount not to exceed $420,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds being requested in 2022, in Account 501-50000-612400, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2021
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