TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 10-882-BF, Streambank Stabilization Project on Calumet Union Drainage Ditch, Little Calumet River Watershed, Markham, Illinois, to IHC Construction Companies, L.L.C., in an amount not to exceed $3,126,000.00, plus a five (5) percent allowance for change orders in an amount of $156,300.00, for a total amount not to exceed $3,282,300.00, Account 501-50000-645720, Requisition 1543140
Body
Dear Sir:
On June 18, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 10-882-BF, Streambank Stabilization Project on Calumet Union Drainage Ditch, Little Calumet River Watershed, Markham, Illinois.
In response to a public advertisement of January 27, 2021, a bid opening was held on April 13, 2021. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, L.L.C. $3,126,000.00
PAN-OCEANIC ENGINEERING CO., INC. $3,385,769.00
V3 CONSTRUCTION GROUP, LTD. $3,547,000.00
MERU CORPORATION $3,891,000.00
IHC Construction Companies, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is between $2,351,738.00 and $2,846,840.00, placing their bid of $3,126,000.00 above the high end of the cost range.
IHC Construction Companies, L.L.C., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: skilled workers, laborers, operating engineers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The associated goals are 20% Minority-owned Business Enterprises (MBE), 10% Women-owned Business Enterprises (WBE), 10% Small Business Enterprises (SBE) and 3% Veteran-owned Business Enterprises (VBE).
IHC Construction Companies, L.L.C., is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The bidder has committed to the following utilization goals for this contract: 20.9 percent MBE, 22 percent WBE, and bidder offers WBE credits to satisfy SBE participation. Bidder commits to 6.4 percent utilization goal for VBE participation.
The contract will require approximately twenty-five (25) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-882-BF to IHC Construction Companies, L.L.C., in an amount not to exceed $3,126,000.00, plus a five (5) percent allowance for change orders in an amount of $156,300.00, for a total amount not to exceed $3,282,300.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall complete all work within 1,307 calendar days after approval of the Contractor’s Bond.
Funds for 2021, in the amount of $2,188,200.00, are available in Account 501-50000-645720. The estimated expenditures for 2022 are $843,510.48, for 2023 are $43,373.11, for 2024 are $43,373.11, and for 2025 are $7,543.30. Funds for the 2022, 2023, 2024, and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2021
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