TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 5, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 22-654-11 Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, estimated cost $681,000.00, Accounts 101-66000/67000/68000/69000-612600/623070/623270, Requisition 1564265
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 22-654-11 furnish and deliver valve actuators and parts, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure rebuilt and replacement Limitorque valve actuators and parts, repair services, and technical field services. Limitorque valve actuators are used for flow control throughout the District's process and collection facilities.
The estimated cost of this contract is not to exceed $681,000.00. The estimated 2022, 2023 and 2024 expenditures are not to exceed $227,000.00, $227,000.00 and $227,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work will be performed at the contractor's facility. Any on site trades work that is required will be done by the District’s trades.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), Small Business Enterprises (SBE) and Veteran-owned Business Enterprises (VBE) utilization goals. The tailored utilization goals for this contract are: 10% MBE and/or WBE, 10% SBE and 3% VBE.
The tentative schedule for this contract is as follows:
Advertise October 27, 2021
Bid Opening November 23, 2021
Award December 16, 2021
Completion December 31, 2024
Funds for all years are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 22-654-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 5, 2021
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