TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 5, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-602-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas, Groups A, B, C and D to Powerdrive ,LLC., in an amount not to exceed $1,905,549.18, Accounts 101-67000-68000-69000-623270, Requisitions 1556746, 1556747, 1556749,1556750
Body
Dear Sir:
On April 15, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-602-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas.
In response to a public advertisement of May 26, 2021, a bid opening was held on June 22, 2021. The bid tabulation for this contract is:
GROUP A: STICKNEY WATER RECLAMATION PLANT
POWERDRIVE LLC $1,471,317.91*
FAIRFIELD SERVICE COMPANY $1,663,975.91*
GROUP B: O’BRIEN WATER RECLAMATION PLANT
POWERDRIVE LLC $307,387.83
FAIRFIELD SERVICE COMPANY $347,635.53*
GROUP C: CALUMET WATER RECLAMATION PLANT
POWERDRIVE LLC $87,993.44*
FAIRFIELD SERVICE COMPANY $101,593.44*
GROUP D: EGAN WATER RECLAMATION PLANT
POWERDRIVE LLC $38,850.00*
FAIRFIELD SERVICE COMPANY $38,905.50
*corrected total
Powerdrive, LLC., the lowest responsible bidder, proposes to perform the contract in accordance with the specifications. The estimated total cost of this contract was $2,309,930.00, placing their bid of $1,905,549.35 approximately 17.5 percent below the estimate for all groups.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Ordinance, Revised Appendix D, and Appendix V are not included in this contract because it is a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 21-602-11, Groups A, B, C and D, to Powerdrive, LLC., in an amount not to exceed $1,905,549.18.
All items scheduled for delivery in 2021 shall be delivered by December 31, 2021. All items scheduled for delivery in 2022 shall be delivered between January 1, 2022 and December 31, 2022.
For Group A, funds for the 2021 expenditures, in the amount of $631,241.25, are available in Accounts 101-69000-623270. The estimated expenditure for 2022 is $840,076.66. Funds for 2022 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
For Group B, funds for the 2021 expenditures, in the amount of $154,912.71, are available in Accounts 101-67000-623270. The estimated expenditure for 2022 is $152,475.12. Funds for 2022 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
For Group C, funds for the 2021 expenditures, in the amount of $39,191.92, are available in Accounts 101-68000-623270. The estimated expenditure for 2022 is $48,801.52. Funds for 2022 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
For Group D, funds for the 2022 expenditures, in the amount of $38,850.00, are available in Accounts 101-67000-623270. Funds for 2022 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 5, 2021