TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 5, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase orders and exercise an option to extend the agreements for one year, for Contract 20-RFP-01 State Legislative Consulting Services, with Blaida and Associates LLC, in an amount not to exceed $21,000.00, Nekritz Amdor Consulting LLC, in an amount not to exceed $21,000.00, Law Offices of Paul L. Williams & Associates, in an amount not to exceed $21,000.00, and Miguel A. Santiago Consulting, Inc., in an amount not to exceed $21,000.00, Account 101-15000-612430, Purchase Orders 3109629, 3109355, 3109244, and 3109289 respectively
Body
Dear Sir:
At the Board meeting of February 20, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into four agreements under Contract 20-RFP-01 State Legislative Consulting Services with Blaida and Associates LLC, Nekritz Amdor Consulting LLC, Law Offices of Paul L. Williams & Associates, and Miguel A. Santiago Consulting, Inc., for a one-year period.
As of July 16, 2021, the attached list of change orders has been approved.
Original contract Amount $84,000.00
Date of Board Approval 02/20/2020
Cumulative Change Order (07/16/2021) $10,500.00
% Change of Original Contract Value 12.5%
Current Contract Value $94,500.00
Requested Increase $84,000.00
New Contract Value $178,500.00
% Change of Current Contract Value 88.89%
% Change of Original Contract Value 100%
At the Board meeting of November 5, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to exercise the option to extend the agreements for the first one-year period from January 1, 2021 to December 31, 2021 and increase each purchase order by $21,000.00, a total increase of $84,000.00. Under the terms of the agreement, the District may exercise an option to extend the services for two (2) additional one-year periods using the same monthly fees in effect under the above purchase orders. This request represents the second extension under these terms.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase orders and exercise the option to extend the agreements for the second one-year period from January 1, 2022 to December 31, 2022, for Contract 20-RFP-01 with Blaida and Associates LLC, Nekritz Amdor Consulting LLC, Law Offices of Paul L. Williams & Associates, and Miguel A. Santiago Consulting, Inc. in an amount of $84,000.00 (88.89% of the current contract value), from an amount of $94,500.00, to an amount not to exceed $178,500.00.
Funds for the 2022 expenditure in Account 101-15000-612430 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Shellie A. Riedle, Acting Administrative Services Officer, SAR:IG:JRM:CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 5, 2021
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