TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 5, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order to Environmental Operating Solutions, Inc., to Furnish and Deliver MicroC 2100, an External Carbon Source, for Biological Phosphorus Removal at the Calumet Water Reclamation Plant (WRP), in an amount of $334,225.76 from an amount of $400,000.00 to an amount not to exceed $65,774.24, Account 101-68000-623560, Purchase Order 3113177
Body
Dear Sir:
On March 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Environmental Operating Solutions, Inc., to Furnish and Deliver MicroC 2100, an External Carbon Source, for Biological Phosphorus Removal at the Calumet Water Reclamation Plant (WRP), in an amount not to exceed $400,000.00. The purchase order expires December 31, 2021.
There have been no prior change orders.
Original Purchase Order Amount $400,000.00
Date of Board Approval 03/18/2021
Cumulative Change Order (7/23/2021) $0.00
% Change of Original Contract Value 0.0%
Current Purchase Order Value $400,000.00
Requested Increase or Decrease -$334,225.76
New Purchase Order Value $65,774.24
% Change of Current Contract Value -83.6%
% Change of Original Contract Value -83.6%
MicroC 2100 is being used in a full-scale pilot test of biological phosphorus removal to determine the carbon requirements for the Calumet WRP to use this process variant. The initial test operating scenarios were conducted with limited addition of MicroC 2100 in order to determine baselines, as well as optimize the function of the chemical addition system. Less MicroC 2100 was used than anticipated during the early stages of the pilot test. Therefore, a decrease in the purchase order value is being requested to close the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease purchase order 3113177, in an amount of $334,225.76 (approximately 83.6% of the current purchase order value) from an amount of $400,000.00 to an amount not to exceed $65,774.24.
Funds will be restored to Account 101-68000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 5, 2021