TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 5, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-608-11, Group A, B and C, Furnishing and Delivering Mechanical Parts to Various Service Areas, to Motion Industries, Inc., in an amount not to exceed $262,500.00, Accounts 101-67000, 68000, 69000-623270, Requisitions 1547243, 1548689, and 1550961
Body
Dear Sir:
On April 1, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-608-11, Furnishing and Delivering Mechanical Parts to Various Service Areas.
In response to a public advertisement of June 16, 2021, a bid opening was held on July 13, 2021. The bid tabulation for this contract is:
GROUP A: CALUMET WATER RECLAMATION PLANT
MOTION INDUSTRIES, INC. $61,950.00
GROUP B: STICKNEY WATER RECLAMATION PLANT
MOTION INDUSTRIES, INC. $88,200.00
GROUP C: NORTHSIDE AREA
MOTION INDUSTRIES, INC. $112,350.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the materials requested and could not bid at this time. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Motion Industries, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $264,900.00, placing the sole bid of $262,500.00 less than 1 percent below the estimate.
The contractor shall furnish and deliver all mechanical parts during the period commencing five calendar days after the mailing date of the purchase order and terminate on December 31, 2023, or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
Motion Industries, Inc. is registered with the state of Illinois.
There is no bid deposit for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 21-608-11, Groups A, B and C, to Motion Industries, Inc., in an amount not to exceed $262,500.00.
Funds for the 2021 expenditure, in the amount of $52,969.22, are available in Accounts 101-67000, 68000, 69000-623270. The estimated expenditures for 2022 are $97,265.39, and for 2023 are $112,265.39. Funds for the expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 5, 2021