TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 5, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One-Year Period, All Groups, to Columbia Pipe & Supply LLC, in an amount not to exceed $340,772.17, Account 101-20000-623090
Body
Dear Sir:
On May 20, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-025-11 furnish and deliver plumbing pipe, fittings and valves to various locations for a one year period, beginning approximately September 1, 2021 and ending August 31, 2022.
In response to a public advertisement of June 9, 2021, a bid opening was held on June 29, 2021. The bid tabulation for this contract is:
GROUP A: PIPE
COLUMBIA PIPE & SUPPLY LLC *$36,779.39
*corrected total
GROUP B: Hose Clamps & Couplings
COLUMBIA PIPE & SUPPLY LLC *$9,892.54
*corrected total
GROUP C: VALVES
COLUMBIA PIPE & SUPPLY LLC *$172,221.63
*corrected total
GROUP D: GALVANIZED FITTINGS
COLUMBIA PIPE & SUPPLY LLC *$28,045.41
*corrected total
GROUP E: MALLEABLE IRON FITTINGS
COLUMBIA PIPE & SUPPLY LLC *$21,794.04
*corrected total
GROUP F: STAINLESS STEEL FITTINGS
COLUMBIA PIPE & SUPPLY LLC *$3,063.11
*corrected total
GROUP G: SCHEDULE 40 & 80 FITTINGS
COLUMBIA PIPE & SUPPLY LLC *$14,480.52
*corrected total
GROUP H: FORGED FITTINGS
COLUMBIA PIPE & SUPPLY LLC *$10,894.51
*corrected total
GROUP I: COPPER PIPE, TUBING, & FITTINGS
COLUMBIA PIPE & SUPPLY LLC *$31,515.96
*corrected total
GROUP J: MISCELLANEOUS SUPPLIES
COLUMBIA PIPE & SUPPLY LLC *$12,085.06
*corrected total
The Director of Procurement and Materials Management has reviewed the list of bidders for this contract and is satisfied that the market for this service has been adequately solicited.
A survey of plan holders for this contract was done and vendors cited one or more of the following as reasons for not bidding: unable to bid at this time; not scope of work; unable to supply all materials as per contract requirements. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the sole bid received is a fair and reasonable price and nothing would be gained by rejecting their proposal and re-advertising this contract.
Columbia Pipe & Supply LLC, the sole responsible bidder for all Groups, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $295,000.00, placing the total bid of $340,772.17 approximately 15.52 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-025-11, all Groups to Columbia Pipe & Supply LLC, in an amount not to exceed $340,772.17.
No bid deposit was required for this contract.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 5, 2021
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