TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 5, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Bellwood for the construction, operation, and maintenance of the West Bellwood Parkway Bioretention Project in Bellwood, SSA (21-IGA-01) in an amount not to exceed $343,000.00, Account 501-50000-612400, Requisition 1566747
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Bellwood (Village) for the construction, operation, and maintenance of the West Bellwood Parkway Bioretention Project in Bellwood, SSA (21-IGA-01), in an amount not to exceed $343,000.00.
On December 3, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village. Under this project, the Village proposes constructing eleven (11) bioretention facilities within the parkways of Village streets as depicted in the attached exhibit. The project area is bounded by Twining Avenue to the north, 49th Avenue to the east, Randolph Street to the south, and 52nd Avenue to the west. The project will reduce and attenuate stormwater runoff in the vicinity of the project area by providing an estimated 25,548 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency. The project is expected to mitigate flooding in the project area and demonstrate to local residents the benefits of constructing GI.
The District and Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $343,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2021. The Village has contributed to engineering and other design-related costs and will also contribute towards the total estimated construction cost of $690,230.00 for this project. The Village will assume responsibility for design, construction, maintenance, and operation of the project, and be solely responsible for any change orders. The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The IGA also requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement and Affirmative Action Requirements as minimum requirements.
The District has reviewed the design for the potential application of biosolids and has shared appropriate recommendations with the Village along with technical information about the District’s biosolids products. The results of the usage of biosolids on this project will be included in a summary report to be provided to the Board.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. The Village indicated it has a diversity program of its own and that the goals to be applied to the Village’s portion of the construction contract will be 15 percent for MBE and 5 percent for WBE. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding. The Village is responsible for administering the attainment of additional goals applied to the project beyond the District’s funding. After constructed, the participation of MBE, WBE, SBE, and VBE on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $343,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 5, 2021
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