TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-684-12 (Re-Bid), Painting of Final Tanks at Various Locations, Groups A, B, and C to Capital Industrial Coatings, LLC in an amount not to exceed $2,314,920.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1534635, 1534636, and 1534637
Body
Dear Sir:
On May 7, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-684-11, Painting of Final Tanks at Various Locations.
In response to a public advertisement of August 19, 2020, a bid opening was held on September 15, 2020. All bids were rejected as reported at the Board meeting of March 18, 2021.
In response to a public re-advertisement of March 31, 2021, a bid opening was held on April 27, 2021. The bid tabulation for this contract is:
GROUP A: STICKNEY WRP
CAPITAL INDUSTRIAL COATINGS, LLC $1,174,320.00
ERA VALDIVIA CONTRACTORS INC. $2,040,000.00
GROUP B: CALUMET WRP
CAPITAL INDUSTRIAL COATINGS, LLC $632,600.00
ERA VALDIVIA CONTRACTORS INC. $820,000.00
GROUP C: O’BRIEN WRP
CAPITAL INDUSTRIAL COATINGS, LLC. $508,000.00
ERA VALDIVIA CONTRACTORS INC. $800,000.00
Capital Industrial Coatings, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract for all groups is $2,770,000.00 placing their total bid of $2,314,920.00 approximately 16.4 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE), 10 percent Women Business Enterprise (WBE), and 10 percent Small Business Enterprise (SBE).
Capital Industrial Coatings, LLC, is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for Group A of this contract are 20 percent MBE, 2.5 percent WBE and the bidder offers MBE credits to satisfy SBE participation. Capital Industrial Coatings, LLC, partial waiver request for the WBE goal has been approved by the Diversity Administrator.
Capital Industrial Coatings, LLC, is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for Group B of this contract are 20 percent MBE, 2.5 percent WBE and the bidder offers MBE credits to satisfy SBE participation. Capital Industrial Coatings, LLC, partial waiver request for the WBE goal has been approved by the Diversity Administrator.
Capital Industrial Coatings, LLC, is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for Group C of this contract are 20 percent MBE, 2.4 percent WBE and the bidder offers MBE credits to satisfy SBE participation. Capital Industrial Coatings, LLC, partial waiver request for the WBE goal has been approved by the Diversity Administrator.
Capital Industrial Coatings, LLC, has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades to be utilized on this contract are painters, laborers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall commence work upon approval of the Contractor’s Bond and complete all work no later than December 31, 2022.
The contract will require approximately eight (8) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-684-12, Groups A, B, and C to Capital Industrial Coatings, LLC in an amount not to exceed $2,314,920.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2021 expenditure, in the amount of $892,870.00, are available in Accounts 101-67000, 68000, 69000-612650. The estimated expenditures for 2022 are $1,422,050.00. Funds for the 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021
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