TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order and amend the agreement with the Public Building Commission of Chicago to Implement Energy Efficiency Projects at Various Locations, in an amount of $44,192.72 from an amount of $5,412,680.00 to an amount not to exceed $5,368,487.28, Account 401-50000-645680, Purchase Order 3105939
Body
Dear Sir:
On April 18, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with the Public Building Commission of Chicago to implement energy efficiency projects at various locations in an amount not to exceed $5,412,680.00. The agreement expired on December 31, 2020.
There have been no prior change orders.
Original contract Amount $5,412,680.00
Date of Board Approval 4/18/2019
Cumulative Change Order (7/23/2021) $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $5,412,680.00
Requested Increase or Decrease -$44,192.72
New Contract Value $5,368,487.28
% Change of Current Contract Value -0.82%
% Change of Original Contract Value -0.82%
A decrease in the purchase order value is being requested to close the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $44,192.72 (approximately 0.82% of the current purchase order value) from an amount of $5,412,680.00 to an amount not to exceed $5,368,487.28.
Funds will be restored to Account 401-50000-645680.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021