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File #: 21-0737    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/18/2021 In control: Procurement Committee
On agenda: 9/2/2021 Final action: 9/2/2021
Title: Authority to decrease Contract 18-629-11, Rack and Pinion Manlift Inspection and Repair, to Mid-American Elevator Company, Inc., in an amount of $26,495.69 from an amount of $634,280.60 to an amount not to exceed $607,784.91, Account 101-68000-612680, Purchase Order 5001637
Attachments: 1. Change Order Log - Purchase Order 5001637

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 18-629-11, Rack and Pinion Manlift Inspection and Repair, to Mid-American Elevator Company, Inc., in an amount of $26,495.69 from an amount of $634,280.60 to an amount not to exceed $607,784.91, Account 101-68000-612680, Purchase Order 5001637

Body

 

Dear Sir:

 

On December 7, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-629-11, Rack and Pinion Manlift Inspection and Repair, to Mid-American Elevator Company, Inc., in an amount not to exceed $728,160.00. The contract expired on June 21, 2021.

 

As of August 16, 2021, the attached list of change orders has been approved.

 

Original contract Amount                      $728,160.00

Date of Board Approval                     12/07/2017

Cumulative Change Order (8/16/2021)                     -$93,879.40

% Change of Original Contract Value                      -12.9%

Current Contract Value                     $634,280.60

Requested Increase or Decrease                     -$26,495.69

New Contract Value                     $607,784.91

% Change of Current Contract Value                      -4.2%

% Change of Original Contract Value                      -16.5%

 

A decrease in the contract value is being requested to close the contract.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-629-11, in an amount of $26,495.69 (approximately 4.2% of the current Contract value) from an amount of $634,280.60 to an amount not to exceed $607,784.91.

 

Funds will be restored to Account 101-68000-612680.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021

 

Attachment