TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to amend the scope of work and agreement with Michael Baker, Jr., Inc., for professional engineering services for Contract 10-882-5F Streambank Stabilization Projects on Tinley Creek, Midlothian Creek, and Calumet Union Drainage Ditch, Account 501-50000-612450, Purchase Order 3070278
Body
Dear Sir:
On October 6, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Michael Baker, Jr., Inc., for professional engineering services for Contract 10-882-5F Streambank Stabilization Projects on Tinley Creek, Midlothian Creek, and Calumet Union Drainage Ditch, in an amount not to exceed $1,730,826.04. This contract was extended and expires on December 31, 2021.
There have been no prior change orders.
On June 3, 2021, the Board of Commissioners granted authority to award Contract 10-882-BF, Streambank Stabilization Project on Calumet Union Drainage Ditch. With the award of this project, Michael Baker, Jr., Inc. completed the final design work for Contract 10-882-5F. Currently, $247,748.97 are remaining on the existing purchase order.
Professional engineering services for post-award work is required to coordinate the installation of streambank stabilization improvements and the installation of 3,000-feet of 8-inch sewer lines, including submittal reviews, field visits, design support, responding to requests for information, and review of change orders. Michael Baker, Jr., Inc., as the designer, has intimate knowledge of the work to be performed under Contract 10-882-5F. Modification of the scope of the existing agreement with Michael Baker, Jr., Inc. to incorporate post-award assistance presents the most cost-effective and expeditious manner to provide the required professional engineering services. It is estimated that the additional engineering work can be completed with the remaining funds in the existing purchase order. Michael Baker, Jr., Inc. is committed to continuing to meet the Diversity Goals on this project (20 Percent Minority-owned Business Enterprises, 10 percent Women-owned Business Enterprises, and 10 percent Small Business Enterprises) with an amended scope of work.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute an amendment to amend the scope of work and agreement with Michael Baker, Jr., Inc., with no change in total contract amount.
Funds are available in Account 501-50000-612450.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee of Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021