TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 22-102-11 Boat Maintenance, Repairs, and Parts for the PC100 Boat, estimated cost $63,000.00, Accounts 101-16000-612790, 623990, Requisition 1566467
Body
Dear Sir:
Contract documents and specifications have been prepared to provide boat maintenance, repairs, and parts for the pollution control 100 (PC100) boat. This contract begins January 1, 2022 and ends December 31, 2023.
The purpose of this contract is to provide maintenance, repairs, and parts, as needed, for the PC100 boat used by the Monitoring and Research Department to navigate deep draft portions of the Chicago Area Waterway System (CAWS) to support various research projects, and to perform monitoring to comply with the National Pollutant Discharge Elimination System permit requirements. This boat is also used by the Metropolitan Water Reclamation District of Greater Chicago (District) to survey District properties along the CAWS because it has the capacity to transport an additional 12 passengers, if needed. For some maintenance and repairs, the PC100 boat, a forty-four-foot vessel, needs to be hoisted from the water due to its size.
The estimated cost for this contract is $63,000.00. The estimated 2022 and 2023 expenditures are $31,000.00 and $32,000.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise September 29, 2021
Bid Opening October 19, 2021
Award December 2, 2021
Completion December 31, 2023
Funds are being requested for 2022 and 2023, in Accounts 101-16000-612790, 623990, and are contingent on the Board of Commissioners’ approval of the budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 22-102-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HZ:DG:kq
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021