TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order for Contract 17-RFP-31 Farm Management Support Services, to Heartland Bancorp, Inc., in an amount of $62,000.00 from an amount of $240,459.72 to an amount not to exceed $302,459.72, Account 101-69000-612430, Purchase Order 3098642
Body
Dear Sir:
On February 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 17-RFP-31 Farm Management Support Services, to Heartland Bancorp, Inc., in an amount not to exceed $186,000.00. The contract will expire on December 31, 2021.
As of August 18, 2021, the attached list of change orders has been approved.
Original contract Amount $186,000.00
Date of Board Approval 2/15/2018
Cumulative Change Order (8/18/2021) 54,459.72
% Change of Original Contract Value 29.3%
Current Contract Value $240,459.72
Requested Increase or Decrease $62,000.00
New Contract Value $302,459.72
% Change of Current Contract Value 25.8%
% Change of Original Contract Value 62.6%
In accordance with Article 7 of this contract, the District may extend the date of termination by one year, a total of two times, at the same percentage of revenue. As a result, an increase is requested to fund a one year extension of the contract for 2022.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-RFP-31, in an amount of $62,000.00 (approximately 25.8% of the current contract value) from an amount of $240,459.72 to an amount not to exceed $302,459.72.
Funds are being requested in 2022 in Account 101-69000-612430, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:JS:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021
Attachment