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File #: 21-0749    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/20/2021 In control: Procurement Committee
On agenda: 9/2/2021 Final action: 9/2/2021
Title: Authority to decrease Contract 21-630-11 Furnishing and Delivering Ferric Chloride, to Kemira Water Solutions, Inc., in an amount of $20,000.00, from an amount of $2,320,000.00, to an amount not to exceed $2,300,000.00, Accounts 101-67000/69000-623560, Purchase Order 3112583
Attachments: 1. Change Order Log - Purchase Order 3112583

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 21-630-11 Furnishing and Delivering Ferric Chloride, to Kemira Water Solutions, Inc., in an amount of $20,000.00, from an amount of $2,320,000.00, to an amount not to exceed $2,300,000.00, Accounts 101-67000/69000-623560, Purchase Order 3112583

Body

 

Dear Sir:

 

On January 21, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 21-630-11, Furnishing and Delivering Ferric Chloride, to Kemira Water Solutions, Inc., in an amount not to exceed $2,320,000.00. The contract expires on February 13, 2023.

 

There have been no prior change orders for this Contract.

 

Original contract Amount                     $2,320,000.00

Date of Board Approval                     1/21/2021

Cumulative Change Order (8/19/2021)                      $0.00

% Change of Original Contract Value                     0.0%

Current Contract Value                     $2,320,000.00

Requested Increase or Decrease                     $20,000.00

New Contract Value                     $2,300,000.00

% Change of Current Contract Value                     0.86%

% Change of Original Contract Value                     0.86%

 

The change order is based on a decrease in anticipated usage of ferric chloride at the Egan Water Reclamation Plant for 2022.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 21-630-11, in an amount of $20,000.00 (approximately 0.86% of the current contract value) from an amount of $2,320,000.00 to an amount not to exceed $2,300,000.00.

 

Funds will be restored to Accounts 101-67000/69000-623560.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021