TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order to Johnson Controls, Inc., to Provide Three Year Service Maintenance at the Mainstream Pumping Station (MSPS), and the Stickney, Calumet, and Egan Water Reclamation Plants (WRPs), in an amount of $16,000.00 from an amount of $81,000.00 to an amount not to exceed $65,000.00, Account 101-69000-612680, Purchase Order 3109927
Body
Dear Sir:
On May 7, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Johnson Controls, Inc., to Provide Three Year Service Maintenance at the Mainstream Pumping Station (MSPS), and the Stickney, Calumet, and Egan Water Reclamation Plants (WRPs), in an amount not to exceed $81,000.00. The purchase order expires July 6, 2023.
This purchase order has no prior change orders.
Original Purchase Order Amount $81,000.00
Date of Board Approval 05/7/2020
Cumulative Change Order (8/19/2021) $0.00
% Change of Original Contract Value 0.0%
Current Purchase Order Value $81,000.00
Requested Increase or Decrease -$16,000.00
New Purchase Order Value $65,000.00
% Change of Current Contract Value -19.8%
% Change of Original Contract Value -19.8%
A decrease in the contract value is requested to reflect a reduction in the anticipated expenditures for the North Side Service area for 2022 and 2023.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order in an amount of $16,000.00 (approximately 19.8% of the current purchase order value) from an amount of $81,000.00 to an amount not to exceed $65,000.00.
Funds will be restored to Account 101-69000-612680.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021