TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders and enter into an agreement with Johnson Controls Fire Protection LP, to Provide a Maintenance and Repair Services agreement for Fire Detection Systems at the Stickney, Hanover Park, Kirie, Egan and O’Brien Water Reclamation Plants, in a total amount not to exceed $835,000.00, Accounts 101-67000, 69000-612780, Requisitions 1565549, 1565642
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Johnson Controls Fire Protection LP, to provide a maintenance and repair services agreement for fire detection systems at the Stickney, Hanover Park, Kirie, Egan and O’Brien Water Reclamation Plants for a five year period. The services will end December 31, 2026.
Johnson Controls Fire Protection LP, the sole source provider of these services, has submitted pricing for the services required. Inasmuch as Johnson Controls Fire Protection LP is the only source of the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Johnson Controls Fire Protection LP, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable due to the specialized nature of the services required that can only be provided from one source.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase orders and enter into an agreement with Johnson Controls Fire Protection LP, in an amount not to exceed $835,000.00.
Funds for the 2022 expenditure, in the amount of $205,000.00, are available in Accounts 101-67000, 69000-612780. The estimated expenditures are $185,000.00 for 2023, $175,000.00 for 2024, $135,000.00 for 2025, and $135,000.00 for 2026. Funds for the expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021