TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-305-11, Furnish and Deliver MSA 4XR and 5X Portable Gas Meters and Accessories for the Calumet Water Reclamation Plant, estimated cost $55,030.00, Account 101-25000-623780, Requisition 1566468
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-305-11, Furnish and Deliver MSA 4XR and 5X Portable Gas Meters and Accessories for the Calumet Water Reclamation Plant. This contract is for the purchase of 10 each of the MSA 4XR and 5X Portable Gas Meters and various required accessories used for routine maintenance testing.
The MSA 4XR Portable Multi-Gas Meter operates without a mechanical pump. Personnel wear these units while working in areas where a hazardous atmosphere may form. The MSA 5X Portable Multi-Gas Meter has a mechanical pump that allows for remote testing of an area. This type of meter is used to conduct pre-entry atmospheric testing of confined spaces to determine if it is safe to enter.
The Calumet Plant has requested the purchase of these items as replacements for expiring units. This contract will ensure employees at the Calumet plant have the necessary portable gas detection equipment required for initial and continuous atmospheric monitoring within permit-required confined spaces and other hazardous locations.
The estimated cost for this contract is $55,030.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because this is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable to this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise September 15, 2021
Bid Opening October 4, 2021
Award October 21, 2021
Completion December 31, 2021
Funds for 2021 are available in Account 101-25000-623780.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-305-11.
Requested, Beverly Sanders, Director of Human Resources, BKS:TJD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021