TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Summit for the construction, operation, and maintenance of the Green Alley Improvements in Summit, SSA (21-IGA-15) in an amount not to exceed $350,000.00, Account 501-50000-612400, Requisition 1566663
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Summit for the construction, operation, and maintenance of the Green Alley Improvements in Summit, SSA (21-IGA-15) in an amount not to exceed $350,000.00.
On December 3, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village. Under this project, the Village proposes to replace existing areas of impervious surface of two alleys with permeable pavers as depicted on the attached exhibit. The project is expected to mitigate flooding in the area by improving drainage to the alley. The green alleys will also reduce flow going into the combined sewer system, alleviating basement back-ups. The permeable alleys will provide an estimated 57,734 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs in an amount not to exceed $350,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2021. The Village will contribute funding towards the overall project costs estimated at $620,000.00, including design and construction management. The IGA requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement and Affirmative Action Requirements as minimum requirements.
The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The District will review the project design for the potential application of biosolids and will share appropriate recommendations with the Village along with technical information about the District’s biosolids products. The results of the usage of biosolids on this project will be included in a summary report to be provided to the Board.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises (SBE) and 3 percent for Veteran-owned Business Enterprises (VBE). The Village indicated it does not have its own diversity program, but was encouraged to apply the District’s goals beyond our funding. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding. After constructed, the participation of MBE, WBE, SBE, and VBE on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $350,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021
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