TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Maywood for the construction, operation, and maintenance of the Van Buren & 5th Area Storm Relief Project in Maywood, SSA (20-IGA-29) in an amount not to exceed $4,000,000.00, Account 501-50000-612400, Requisition 1567737
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Maywood (Village) for the construction, operation, and maintenance of the Van Buren & 5th Area Storm Relief Project in Maywood, SSA (20-IGA-29), in an amount not to exceed $4,000,000.00.
On May 21, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with stormwater projects under the Local Stormwater Partnership Program, including the Village. Under this project, the Village proposes installing separate storm sewers in an existing combined sewer area, as depicted in the attached exhibit. This project is being coordinated with the Village, Cook County, the District, and the Illinois Department of Transportation (IDOT). The proposed storm sewers will reach into a residential area that will drain to a new large diameter trunk storm sewer to be constructed along the north side of the Eisenhower Expressway (I-290) with a dedicated outfall to the Des Plaines River. While the District has not committed to funding of the Village’s future phases of their storm relief sewers, Cook County has committed funding to advance the design of the remaining phases of the sewer separation project in anticipation of the full project buildout. Along with the trunk sewer and outlet, the unfunded cost associated with the remaining phases of the project is estimated at $10,000,000.00.
The current project phase, generally depicted as Phases I and IA in the exhibit, is intended to provide flood relief for approximately 490 structures in the project area. The District and Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs in an amount not to exceed $4,000,000.00. Partial payments to the Village will be made at predefined intervals during construction. Construction is anticipated to commence in 2022 and reimbursement payments to the Village will occur in 2023 and 2024. The Village, by means of a Community Development Block Grant (CDBG) from Cook County, has contributed to engineering and other design-related costs and will also contribute towards construction management. The total estimated construction cost to be provided by all parties is $7,400,000.00. The Village will assume responsibility for design, construction, maintenance, and operation of the project, and be solely responsible for any change orders. The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The IGA also requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The District has reviewed the design for the potential application of biosolids and will share appropriate recommendations with the Village along with technical information about the District’s biosolids products. The results of the usage of biosolids on this project will be included in a summary report to be provided to the Board.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises (SBE), and 3 percent for Veteran-owned Business Enterprises (VBE). The Village has indicated that the goals to be applied to the remainder of the construction cost (paid for with CDBG funds) are 24 percent MBE and 10 percent WBE. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding. After constructed, the participation of MBE, WBE, SBE, and VBE on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $4,000,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are being requested in 2023 ($1,875,800.00) and 2024 ($2,124,200.00), in Account 501-50000-612400, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021
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