TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 22-022-11 Furnish and Deliver Diesel Fuel to Various Locations for a Two (2) Year Period, in an amount not-to-exceed $688,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, 501-50000-63280, Requisitions 1567394, 1567401, 1567407, 1567529, 1567623, and 1567730
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver diesel fuel to various locations for a two (2) year period, beginning approximately January 1, 2022 and ending December 31, 2023.
The purpose of this contract is to furnish and deliver diesel fuel to various District locations, as required for the day-to-day operational needs of the District.
The estimated cost for this contract is $688,000.00. The estimated 2022 and 2023 expenditures are not to exceed $344,000.00 each year respectively.
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise September 29, 2021
Bid Opening October 19, 2021
Award December 2, 2021
Completion December 31, 2023
Funds are being requested in 2022 and 2023, in Accounts 101-16000, 66000, 67000, 68000, 69000- 623820, 501-50000-623820, and are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 22-022-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021