TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One-Year Period, Groups A, B, and C to Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., in an amount not to exceed $56,866.94, Account 101-20000-623270
Body
Dear Sir:
On June 17, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-033-11 furnish and deliver miscellaneous air filters to various locations for a one-year period, beginning approximately October 1, 2021 and ending September 30, 2022.
In response to a public advertisement of June 30, 2021, a bid opening was held on July 20, 2021. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $40,539.43
PRODUCTION DISTRIBUTION COMPANIES, INC. $42,158.14
GROUP B: BAG AIR FILTERS
PRODUCTION DISTRIBUTION COMPANIES, INC. $11,254.72
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $13,939.51
GROUP C: ROLLOMAT AIR FILTERS
PRODUCTION DISTRIBUTION COMPANIES, INC. $2,196.52
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $2,388.00
GROUP D: ODOR CONTROL AIR FILTERS
PRODUCTION DISTRIBUTION COMPANIES, INC. $12,234.30
On August 3, 2021, Production Distribution Companies, Inc., the low bidder for Groups B through D, informed the Director of Procurement and Materials Management that they were withdrawing their bid for all Groups, because their supplier would not agree to hold pricing for the contract period of one year. Therefore, the bid received from Production Distribution Companies, Inc., is considered non-responsive and rejected for failing to comply with the terms of the contract and in the public’s best interest. The Director of Procurement and Materials Management has informed Production Distribution Companies, Inc., of this action.
Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., the lowest responsible bidder for Groups A, B, and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, and C of this contract was $57,000.00, placing the total bid of $56,866.94 approximately 0.23 percent below the estimate.
No other responsible bids were received for Group D of this contract. This Group will be procured on the open market until a new contract is established at a future date.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-033-11, Groups A, B, and C, to Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., in an amount not to exceed $56,866.94.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was required for this contract.
Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2021
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