TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 6, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-662-11, Digester Cover Painting at Various Locations to Era Valdivia Contractors, Inc., in an amount not to exceed $536,875.04, Accounts 101-68000, 69000-612650, Requisition 1568067
Body
Dear Sir:
On September 23, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-662-11, Digester Cover Painting at Various Locations.
In response to a public advertisement of November 10, 2021, a bid opening was held on November 30, 2021. The bid tabulation for this contract is:
ERA VALDIVIA CONTRACTORS INC. $536,875.04
CAPITAL INDUSTRIAL COATINGS, LLC *$694,099.96
*corrected total
Era Valdivia Contractors, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $720,000.00 placing their total bid of $536,875.04 approximately 25.4 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 10 percent Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE), and 10 percent Small Business Enterprise (SBE).
Era Valdivia Contractors, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 100 percent MBE, 0 percent WBE, and bidder offers self to satisfy the SBE goal.
Era Valdivia Contractors, Inc, has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades to be utilized on this contract are painters and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall provide the specified painting services commencing upon approval of the Contractor’s Bond and terminating two (2) years thereafter, or upon expenditure of available funds, which occurs sooner
The contract will require approximately eight (8) to ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-662-11 to Era Valdivia Contractors, Inc., in an amount not to exceed $536,875.04, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2022 expenditure, in the amount of $268,437.52, are in Accounts 101-68000, 69000-612650. The estimated expenditure for 2023 is $268,437.52 and is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 6, 2022
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