TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 6, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 11-187-AF Demolition for the Addison Creek Channel Improvements, SSA, to McDonagh Demolition, Inc. in an amount of $17,684.70, from an amount of $732,916.30, to an amount not to exceed $750,601.00, Account 501-50000-645620, Purchase Order 4000080
Body
Dear Sir:
On June 17, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-187-AF Demolition for the Addison Creek Channel Improvements, SSA, to McDonagh Demolition, Inc., in an amount not to exceed $673,700.00, plus a five (5) percent allowance for change orders in an amount of $33,685.00, for a total amount not to exceed $707,385.00. The scheduled contract completion was January 4, 2022, however, upon approval of this change order, a time extension will be granted to perform the work.
As of 12/20/21, the attached list of changes orders has been approved.
Original Contract Amount $673,700.00
Date of Board Approval 6/17/2021
Cumulative Change Orders (12/17/2021) $59,216.30
% Change of Original Contract Value 8.79%
Current Contract Value $732,916.30
Requested Increase or Decrease $17,684.70
New Contract Value $750,601.00
% Change of Current Contract Value 2.41%
Total % Change of Original Contract Value 11.41%
The purpose of this demolition project is to demolish structures in order to eliminate safety concerns and accommodate construction for the future Addison Creek Channel Improvements project. During demolition, an existing private utility pole that serviced both demolished mobile home trailers along with remaining mobile home trailers located at 4601 Soffel Terrace and 4602 Soffel Ave in Melrose Park, Illinois, was determined to be an immediate safety hazard. The relocation of this existing private utility pole was planned to be performed under the future Addison Creek Channel Improvements project, however, due to the immediate safety hazard, the engineer has determined it is in the District’s best interest to relocate it under the demolition project. On December 14, 2021, the contractor submitted a cost proposal (COR-2) for an extra in the amount of $17,684.70 and a credit in the amount of $0.00, for a net extra in the amount of $17,684.70. The engineer reviewed the proposal, found it reasonable, and stated via correspondence CO02, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-187-AF in an amount of $17,684.70 (2.41 percent of the current contract value), from an amount of $732,916.30, to an amount not to exceed $750,601.00.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 6, 2022
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