TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 6, 2022
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to negotiate and enter into an intergovernmental agreement with the Village of Glenview, Illinois for the design, construction, maintenance and operation of the Flood Control Project on the West Fork of the North Branch of the Chicago River, NSA (16-IGA-18) in an amount not to exceed $1,000,000.00, Account 501-500000-612400, Requisition 1573120
Body
Dear Sir:
Authority is requested to negotiate and enter into an intergovernmental agreement (IGA) with the Village of Glenview (Village), Illinois for the design, construction, maintenance and operation of the Flood Control Project on the West Fork of the North Branch of the Chicago River, NSA (16-IGA-18).
Flooding problems in the Tall Trees, Circles and Pine Street neighborhoods in the Village were identified by the District in the Detailed Watershed Plan (DWP) for the North Branch of the Chicago River. Subsequently, the recommended solution presented in the DWP to address the flooding in these areas was determined to be infeasible based on preliminary engineering performed by the District. Afterwards, the Village and the District assessed alternatives to address specific damage areas within the flooding problems identified in the DWP in Glenview. In 2014 the Board of Commissioners authorized flood-prone property acquisitions and 17 properties in the Circles and Pine Street neighborhoods were acquired and converted into open space through a partnership between the Village and the District. After receiving stakeholder input on various stormwater management solutions, the Village advanced the design of a modified stormwater project to provide protection to 24 structures in the Tall Trees neighborhood from flooding. The project to be constructed by the Village, will include constructing underground stormwater storage, new storm sewers, and a pump station.
The terms and conditions of the IGA will contain provisions allowing the District to review the project’s design, including the potential application of District biosolids, and will include payment by the District towards construction costs of the captioned project in an amount not to exceed $1,000,000.00. Partial payments will be made to the Village at predefined intervals during construction, which is anticipated to commence in 2022.
The Village has contributed to engineering and other design-related costs and will also contribute towards the total estimated construction cost of $7,200,000.00 for the subject project. The Village will assume responsibility for design, construction, maintenance and operation of the project and be solely responsible for any change orders.
The Affirmative Action Goals to be applied to the total amount of the reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises (SBE) and 3 percent for Veteran-owned Business Enterprises (VBE). The Village indicated it does not have its own diversity program of its own, but was encouraged to apply the District’s goals beyond our funding. The terms of the IGA will include a provision for the District to withhold funds from the reimbursement request if the Village is not meeting the goals applied to the District’s funding. After construction, the participation of MBE, WBE, SBE, and VBE on this project, as well as the usage of District biosolids, will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is respectfully requested that the Board of Commissioners grant authority to negotiate and enter into an IGA and make payment to the Village in an amount not to exceed $1,000,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in account 501-500000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 6, 2022