TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to CDW Government LLC, for HP Enterprise Primera Storage Area Network (SAN), in an amount not to exceed $1,527,031.66, Accounts 101-27000-612430, 612810, 634810, Requisition 1576102
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC for HP Enterprise Primera Storage Area Network (SAN).
The purpose of this purchase is to replace the District’s existing Storage Area Network (SAN) which is utilized to store the majority of the District’s electronic databases, files and documents. The District’s disk usage has increased, and will continue to increase. Furthermore, the District’s SAN is more than six years old, and we have been notified by the vendor that it will no longer be supported. Support is required to provide important security updates as well as providing replacement parts.
On February 22, 2012, The City of Chicago advertised a Request for Proposal (RFP) for “Computer Hardware, Software Peripherals and Related Maintenance and Installation Services” in collaboration with the Cook County. Multiple responses were received by the proposal due date of June 6, 2012. CDW Government LLC was awarded the three-year contract effective October 1, 2014, with an option to extend the contract for two additional one-year terms. On September 27, 2019, the City of Chicago contract was extended to September 30, 2021. On April 13, 2021, the City of Chicago Contract was extended to September 30, 2022. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for HP Enterprise Primera Storage Area Network (SAN) per the established contract discount percentages. Inasmuch as CDW Government LLC, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC, in an amount not to exceed $1,527,031.66.
Funds are available in Accounts 101-27000-612430, 612810, 634810.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 3, 2022