TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Deere and Company, to Furnish and Deliver one (1) John Deere 4066R Compact Utility Tractor to the Hanover Park Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 031121-DAC, in an amount not to exceed $64,597.80, Account 101-67000-634860. Requisition 1573332
Body
Dear Sir:
Authorization is requested to issue a purchase order to Deere and Company, to furnish and deliver one (1) John Deere 4066R compact utility tractor to the Hanover Park Water Reclamation Plant. The estimated delivery date for the tractor is May 2, 2022.
Sourcewell currently has a competitively bid contract with Deere and Company (031121-DAC) for grounds maintenance equipment and accessories. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 031121-DAC began on April 30, 2021 and expires on April 30, 2025.
This order consists of the procurement of one (1) John Deere 4066R compact utility tractor with a flex wing rotary cutter for the Hanover Park Water Reclamation Plant. The tractor will be used by District staff to maintain the grounds at this plant. This vehicle is assembled by union labor in the U.S.A.
Deere and Company, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D are not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicles and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Deere and Company, in an amount not to exceed $64,597.80.
Funds are available in Account 101-67000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 3, 2022