TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 21, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with PerkinElmer Health Sciences, Inc. for preventive maintenance, repair, and consumable supplies for various PerkinElmer instruments, in an amount not to exceed $177,522.00, Accounts 101-16000-612970, 623570, Requisition 1579168
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with PerkinElmer Health Sciences, Inc. (PerkinElmer) for preventive maintenance, repair and consumable supplies for three Inductively Coupled Plasma (ICP) instruments. This purchase order will expire on December 31, 2024.
Two PerkinElmer computer-controlled ICP-Optical Emission Spectrometry Instruments and one ICP-Mass Spectrometry Instrument are used for the analysis of trace metals. The data generated are used for compliance with the National Pollutant Discharge Elimination System permits, sludge management, land application monitoring for compliance with 503 Sludge Regulations, water quality monitoring for the Ambient Water Quality Monitoring Program, and industrial user samples. This is a renewal agreement, and it is critical that the instrumentation remain fully functional to provide essential data in the operation of the District’s WRPs, Resource Recovery, and other research projects.
PerkinElmer, the sole-service provider for preventive maintenance, repair and consumable supplies for three ICP instruments and peripheral accessories, has submitted pricing for the services required. The benefits that this service provides are that the ICPs and peripheral equipment are maintained by vendor-trained technicians and the preventive maintenance and emergency repairs will greatly reduce instrument downtime due to failure. Inasmuch as PerkinElmer is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
PerkinElmer is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
The Affirmative Action Ordinance is not included because PerkinElmer is the sole provider of the equipment and services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with PerkinElmer in an amount not to exceed $177,522.00.
Funds for the 2022 expenditure in the amount of $52,678.00 are available in Accounts 101-16000-612970, 623570. The estimated expenditures for 2023 and 2024 are $61,444.00 and $63,400.00, respectively. Funds for the 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:PG:ca
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 21, 2022