TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 21, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Stanley Consultants, Inc. for professional mechanical consulting services for Contract 21-867-3P Consultant Task Order Agreement for Mechanical Consulting Services, various locations for a three year period, in an amount not to exceed $2,100,000.00, Accounts 401-50000-612450 and 201-50000-612450, Requisition 1578101
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Stanley Consultants, Inc. (SCI) for professional mechanical consulting services for Contract 21-867-3P, Consultant Task Order Agreement for Mechanical Consulting Services, various locations, for a three-year period.
The purpose of the services is to augment District staff at times when such services are required for specialized design, inspection, when additional staff is necessary to maintain a critical project schedule and to help reduce backlogs of assignments.
Requests for Statement of Qualifications (SOQs) were sent to eight firms, and four of these firms responded to the request. The firms interviewed were Greeley and Hansen LLC, Milhouse Engineering and Construction, Inc., SPAAN Tech, Inc., and Stanley Consultants, Inc. Based on review of the qualification packages and the results of interviews, SCI was determined to be the most qualified, considering its experience and ability to respond to the District’s needs. SCI has worked on District projects as a consultant and subconsultant on multiple projects and has a thorough knowledge of District’s procedures and standards.
The total fee for the agreement is $2,100,000.00 and will be distributed over a three-year period on an as-needed basis.
The date of completion of the work is March 18, 2025. There are no provisions in the agreement for an extension of time, except for a reasonable period that may be agreed upon between parties.
It is estimated that over five people will be working on the contract at various times with an anticipated total of 12,700 man-hours. The average payroll rate for the term of the agreement is approximately $54.50/hour.
The components of the total fee are as follows:
ITEM: FEE:
1. Prime Consultant Fee (SCI)
a. Direct Labor Cost $ 461,721.00
b. Overhead and Profit $ 939,279.00
c. Total Labor Fee $1,401,000.00
2. Reimbursable Direct Costs $ 6,000.00
3. Sub-Consultant
a. MBE firms $ 420,000.00
b. WBE firms $ 210,000.00
c. VBE firms $ 63,000.00
d. Total Sub-Consultant Fee $ 693,000.00
TOTAL FEE (Not to Exceed) $ 2,100,000.00
The firm Primera Engineers, Ltd. is a Women-owned Business Enterprises (WBE) firm. The firm CCJM Engineers, Ltd. is a Minority-owned Business Enterprises and a Small Business Enterprises (MBE/SBE) firm, and Orion Engineers, LLC is a Veteran-owned Business Enterprises (VBE) firm. All MBE, WBE and VBE firms will actively participate in providing services for the core elements of the work in accordance with their areas of expertise. SCI will receive reimbursement based on direct labor costs actually expended with an allowance for recovery of related indirect costs, profit, reimbursable direct costs, and any other relevant costs, as applicable.
The Diversity Section has reviewed the SCI’s agreement and concluded that it is in compliance with the District’s Affirmative Action Policy.
Inasmuch as the firm of Stanley Consultants, Inc. and the team of professionals of that firm possess a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $2,100,000.00.
Funds for the 2022 expenditure in the amounts of $1,500,000.00 and $200,000.00, are available in Accounts 401-50000-612450 and 201-50000-612450, respectively. The estimated expenditure for 2023 is $200,000.00 and 2024 is $200,000.00. Funds for the 2023 and 2024 expenditures in 201-50000-612450 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:P’OB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 21, 2022
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