TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 21, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-RFP-15 Microfilming and Scanning Services, estimated cost $360,000.00, Account 101-15000-612090, Requisition 1578488
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for Contract 21-RFP-15, Microfilming and Scanning Services, at the request of the General Administration Department. The contract will begin on approximately September 1, 2022 and will expire on August 31, 2025.
The purpose of this contract is to provide scanning, microfilming, and pick-up and delivery services for a thirty-six (36) month period.
The estimated total cost for this RFP is $360,000.00. The estimated 2022, 2023, 2024, and 2025 expenditures are $50,000.00, $120,000.00, $120,000.00, and $70,00.00 respectively.
A bid deposit is not required for this RFP.
The Affirmative Action Ordinance Appendix A and Appendix V will be included in this contract. The minority business enterprises (MBE), women owned enterprises (WBE), small business enterprises (SBE), and veterans business enterprise (VBE) utilization goals for this contract are: 20% MBE, 10% WBE, 10% SBE, and 3% VBE.
The tentative schedule for this contract is as follows:
Advertise May 25, 2022
Proposals Received June 17, 2022
Award August 11, 2022
Completion August 31, 2025
Funds are available in 2022 in Account 101-15000-612090. Funds for expenditures in 2023, 2024, and 2025 are contingent on the Board of Commissioners’ approval of the budgets for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-RFP-15.
Requested, Shellie A. Riedle, Administrative Services Officer, JRM:SC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for April 21, 2022
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